Finance scenario: Contract management

Download scenario guide
Available with: Copilot for Microsoft 365 Scenario level:
Buy

KPIs impacted

Reduce spend

Risk management

Value benefit

Cost savings

Employee experience

Using Copilot for contract management


1. Recap a meeting

Catch up on the key discussion points, decisions, and action items from a missed meeting.

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Copilot in Teams

Example prompt: Summarize this meeting and provide the key points and action items.

2. Evaluate contracts

Based on an action item from your missed meeting, ask Copilot to compare multiple contracts for changes and provide considerations and recommendations based on the scenario.

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Copilot2

Example prompt: Evaluate [contract1.docx] and [contract2.docx]. As a [finance ops manager], create a comparison table outlining the key differences and risks.

3. Summarize comparisons

Synthesize the contract comparisons and generate summaries and insights.

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Copilot in Word

Example prompt: Summarize this document [summary.docx] into 5 key takeaways in paragraph form.

4. Generate a presentation

Create a presentation that summarizes the key takeaways and includes recommendations based on the identified risks.

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Copilot in PowerPoint

Example prompt: Create a presentation from file
[summary.docx] and include the team’s recommendations.

5. Collaborate with team

Brainstorm with colleagues on the draft presentation to incorporate diverse perspective.

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Copilot in Loop

Example prompt: Create a space for team members to contribute ideas for the presentation. Start with a list of topics and details from [summary.docx]. “Summarize page” so team members can get a quick recap.

6. Communicate recommendations

Send an email to colleagues soliciting feedback on the presentation. Include the Loop for more efficient collaboration.

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Copilot in Outlook

Action: Use Coaching by Copilot to enhance the tone of your email while conveying urgency in your request. Tone is Direct and Length is Short.

1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
2Access Copilot at copilot.microsoft.com, the Microsoft Copilot mobile app, or the Copilot app in Teams, and set toggle to “Work”.

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.