Government scenario: Improve procurement cycle time
Download scenario guideAvailable with: Microsoft 365 Copilot Scenario level:
KPIs impacted
PO delivery time
Supplier selection efficiency
Budget adherence
Value benefit
Accelerated service delivery
Enhanced decision-making
Cost control
Using Copilot to improve procurement cycle time
1. Gather RFP requirements
Utilize Copilot in Word to generate a list of required items for the RFP based on referencing previous RFPs.
Copilot in Word
Benefit: Supercharge your productivity by swiftly summarizing and compiling content from documents and the web.
2. Analyze procurement data
Track and analyze procurement metrics with Copilot in Excel, identifying areas that improve procurement cycle time.
Copilot in Excel
Benefit: Compare and analyze solutions by capturing their procurement costs and economic value in a comprehensive table.
3. Standardize contract templates
Utilize Copilot in Word to create standardized contract templates that ensure consistency and compliance.
Copilot in Word
Benefit: Quickly create drafts and use Copilot to turn important RFP requirement bullet points into text for integration into supporting documents.
4. Present procurement strategies
Use Copilot in PowerPoint to develop presentations that outline strategies for improving procurement cycle times.
Copilot in PowerPoint
Benefit: Using high quality presentations makes it easy to convey a clear message and can reduce the time to close the deal.
5. Summarize stakeholder meeting
After the stakeholder meeting is over, review the meeting recap created by Copilot in Teams for a summary of key points and action items.
Copilot in Teams
Benefit: Automatically summarize key discussion points, identifying alignment or disagreements among participants, and suggesting action items in real time during the meeting.
6. Send email approval
Use Copilot to turn a list of bullet points into a professional email summarizing approvals for various vendors.
Copilot in Outlook
Benefit: Use Copilot to review your email to ensure that is clear, concise, and impactful.
1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
2Access Business Chat at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
3Copilot agents allow Microsoft 365 Copilot to access your company-specific apps. In the past, this would have required an API call to get data from a system of record. The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
