Microsoft Scenario Library Government Automated grant application review

Available with: Microsoft 365 Copilot and Microsoft Foundry

Government scenario: Automated grant application review

Back to Government Scenarios Download scenario guide

Scenario

Government agencies can accelerate and streamline grant application review by building customer AI solutions with Microsoft 365 Copilot.

These tools help ingest, organize, and analyze applications from multiple sources, flag missing documentation, and generate compliance checklists—reducing manual workload, improving accuracy, and speeding up funding decisions.

1. Aggregate and organize applications

When a grant application arrives via email, the agent automatically ingests it and organizes it into the correct SharePoint folder based on application type.

Benefit: Help ensure every application is captured, eliminating manual sorting and reducing the risk of missing submissions.

2. Quickly screen for missing information

Next, a document summarizing each application is created, flagging missing or incomplete documentation. This saves hours of manual review and helps ensure each application meets baseline requirements before moving forward.

Benefit: Quickly summarize each grant application and send an automatically generated checklist of any missing items back to the original submitter.

3. Analyze eligibility and compliance

Agency-specific eligibility rules and compliance criteria can be added to each grant application to help flag any that don’t meet requirements.

Benefit: Quickly ensure only qualified applications proceed, helping to reduce compliance risk.

4. Automatically assign compliant applications

Then, the custom review agent helps assign compliant applications to the relevant review teams.

Benefit: Enable managers to balance workloads, and maintain compliance with review timelines—improving transparency and accelerating funding decisions.

5. Monitor review progress

Using Copilot on the Power BI dashboard employees can query the data to gain visibility into review progress, highlight bottlenecks, and support timely decision-making.

Power BI icon

Copilot in Power BI

Sample prompt: Find reviewers with >20 in-progress items or average case age >10 days; propose a reassignment plan to cut backlog by 25% within a month.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help maintain budgets

Copilot can be extended into financial systems and other processes to bring data together and speed decision-making based on targets and trends.

Speed data analysis and reporting

  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

Inform your decisions

Improve your data

How Microsoft Copilot can help improve courtroom efficiency

Automate the tracking of Judicial utilization to uncover data insights and increase courtroom efficiency and transparency.

Task organization

  • Ensure critical tasks are addressed first
  • Track multiple deadlines

Save time

How Microsoft Copilot can help improve communications

Copilot streamlines employee creativity and collaboration, reducing the time and effort needed to meet communication demands and bolstering public trust.

Content creation

  • Ideate creative new ways to communicate
  • Tailored content to increase
    engagement and reach
  • Translation to expand global reach
  • Analyze effectiveness to update in real time

Task organization

Meeting insights

How Microsoft Copilot can help reduce procurement cycle time

Enable faster delivery timelines and contract compliance percentage rates to ensure contract terms and are met.

Optimizing Procurement Workflows

  • Reduce time spent on administrative tasks
  • Find knowledge and take action
  • Efficiently draft and format documents
  • Swiftly scan and summarize documents

Advancing Review

Facilitating Decisions

1Access Microsoft 365 Copilot Chat at m365copilot.com, or the Microsoft 365 Copilot Chat mobile app and set toggle to “Web”.

2Access Microsoft 365 Copilot Chat at m365copilot.com, the Microsoft 365 Copilot Chat mobile app, or the Microsoft 365 Copilot Chat app in Teams, and set toggle to “Work”.

3AI Agents allow Copilot to access your organization-specific apps. In the past this would have required an API call to get data from a system of record.

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.