Microsoft Scenario Library Government Stay up to date with changing regulations

Available with: Microsoft 365 Copilot Chat

Government scenario: Stay up to date with changing regulations

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Scenario

Copilot Chat in Web helps government compliance teams to monitor regulatory changes, summarize impacts, and help assign follow-ups—keeping teams compliant and audit-ready from a single conversational workspace.

1. Monitor regulatory sources

A compliance lead asks Copilot Chat to track updates from key agencies and summarize any new or proposed regulations relevant to their organization. Teams receive timely, curated updates without sifting through multiple sources.

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Example prompt: Track updates from [regulatory agency name] and summarize any new or proposed regulations relevant to our organization.

2. Summarize changes and impacts

The lead prompts Copilot Chat to explain the practical impact of new regulations, highlighting which departments or processes are affected. Clear, actionable insights help teams understand what needs to change.

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Example prompt: Explain the practical impact of the latest regulatory changes. Which departments or processes are affected, and what actions are required?

3. Draft compliance guidance

The team asks Copilot Chat to draft a guidance memo or FAQ for staff, translating regulatory language into practical steps. Staff receive easy-to-understand instructions, reducing confusion and compliance risk.

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Example prompt: Draft a guidance memo or FAQ for staff, translating regulatory language into practical steps and clear instructions

4. Assign follow-up actions

Copilot Chat helps the compliance lead list required actions and assign owners, creating a checklist for tracking progress. Accountability is built in, so nothing falls through the cracks.

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Example prompt: List required actions based on the new regulations and assign owners. Create a checklist for tracking progress and compliance.

5. Extract actionable insights and recommendations

With all the research summarized and compared, Copilot Chat helps the analyst distill the research into clear policy options, weighing pros and cons and highlighting stakeholder impacts—so teams can quickly move from findings to decisions.

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Example prompt: Identify policy options, pros and cons, and stakeholder impacts based on the summarized research. What are the most actionable recommendations for our team?

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help maintain budgets

Copilot can be extended into financial systems and other processes to bring data together and speed decision-making based on targets and trends.

Speed data analysis and reporting

  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

Inform your decisions

Improve your data

How Microsoft Copilot can help improve courtroom efficiency

Automate the tracking of Judicial utilization to uncover data insights and increase courtroom efficiency and transparency.

Task organization

  • Ensure critical tasks are addressed first
  • Track multiple deadlines

Save time

How Microsoft Copilot can help improve communications

Copilot streamlines employee creativity and collaboration, reducing the time and effort needed to meet communication demands and bolstering public trust.

Content creation

  • Ideate creative new ways to communicate
  • Tailored content to increase
    engagement and reach
  • Translation to expand global reach
  • Analyze effectiveness to update in real time

Task organization

Meeting insights

How Microsoft Copilot can help reduce procurement cycle time

Enable faster delivery timelines and contract compliance percentage rates to ensure contract terms and are met.

Optimizing Procurement Workflows

  • Reduce time spent on administrative tasks
  • Find knowledge and take action
  • Efficiently draft and format documents
  • Swiftly scan and summarize documents

Advancing Review

Facilitating Decisions

1Access Microsoft 365 Copilot Chat at m365copilot.com, or the Microsoft 365 Copilot Chat mobile app and set toggle to “Web”.

2Access Microsoft 365 Copilot Chat at m365copilot.com, the Microsoft 365 Copilot Chat mobile app, or the Microsoft 365 Copilot Chat app in Teams, and set toggle to “Work”.

3AI Agents allow Copilot to access your organization-specific apps. In the past this would have required an API call to get data from a system of record.

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.