Government scenario: Enable budget adherence
Download scenario guideAvailable with: Microsoft 365 Copilot Scenario level:
KPIs impacted
Budget adherence
Cost variance
Approval time
Value benefit
Resource optimization
Trend analysis
Faster decisions
Using Copilot to enable budget adherence
1. Establish budget tracking system
Collaborate with interdepartmental finance teams to finalize the list of data points needed for the budget tracking system Use Copilot in Teams to summarize key data points and next steps.
Copilot in Teams
Benefit: During the meeting you can ask Copilot for suggestions on questions to ask or next steps to discuss to keep the conversation on track.
2. Analyze budget trends
Harness Copilot in Excel to assist with budget data analysis and identifying patterns that could lead to variances.
Copilot in Excel
Benefit: Speed analysis by using Copilot to add formulas columns and create charts.
3. Document financial policies
Efficiently generate a list of financial policies using Copilot in Word, and draft comprehensive policy documents that incorporate relevant guidelines, procedures, and compliance requirements.
Copilot in Word
Benefit: Quickly summarize stakeholder insights and feedback to improve the quality of the best practice documentation.
4. Oversee budget management
Utilize Copilot in Excel to analyze budget data and gain insights into spending trends, ensuring effective oversight of budget management.
Copilot in Excel
Benefit: Calculate the variance between actual spending and budget forecasts for each project and quarter.
5. Present budget reviews
Swiftly create budget performance presentations using Copilot in PowerPoint to draft slides, incorporate placeholder text, and suggest design improvements.
Copilot in PowerPoint
Benefit: Create a draft presentation based on your financial analysis and previous meetings.
6. Communicate budget updates
Utilize Copilot in Outlook to craft succinct and compelling budget update emails summarizing financial data and ensuring effective communication with colleagues and relevant stakeholders.
Copilot in Outlook
Benefit: Save time preparing emails with Copilot as your drafting partner.
1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
2Access Business Chat at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
3Copilot agents allow Microsoft 365 Copilot to access your company-specific apps. In the past, this would have required an API call to get data from a system of record. The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
