Energy and Resources scenario: Accelerate health and safety inspections
Available with: Microsoft 365 Copilot Scenario level:
KPIs impacted
Safety & compliance
Value benefit
Cost savings
Reduce risks
Using Copilot to accelerate health and safety inspections
1. Analyze new safety rules
There is a new local safety regulation, and the inspector asks Copilot to summarize the document. The inspector asks questions to Copilot to better understand how the new regulation will impact safety inspections on worksites.
Business Chat1
Benefit: Quickly get up to speed with new regulations and ask Copilot the impact.
2. Prepare the checklist
The inspector asks Copilot in Forms to update the existing safety checklist with new steps and checks to be compliant with new regulation.
Copilot in Whiteboard
Benefit: Quickly modify an existing checklist.
3. H&S risks detection
On a worksite for building a new portion of the Energy Critical Infrastructure (e.g., electrical lines or pipelines etc..), the inspector takes a picture of workers performing activities in proximity to high voltage equipment. The inspector asks Copilot to describe the picture for anything dangerous and include the picture and generated comments into the checklist.
Business Chat1
Benefit: Using Copilot multi-modality, ask to analyze pictures to identify workers at risks.
4. Review contractor’s H&S safety plan
Workers on site belong to an external contractor. The inspector asks Copilot to retrieve information about the contractor and the Project Health & Safety Plan for the worksite being executed. Using this data, the inspector asks Copilot to summarize the Scope of Work to ensure compliance and identify potential safety violations.
Business Chat1
Benefit: Save time reviewing long Scope of Work documents asking Copilot to pull out the essential information.
5. Create a safety violations report
Using the checklist, notes, scope of work, and pictures taken, the inspector asks Copilot to provide summaries of safety violations on the site and generate a draft safety violations report.
Copilot in Word
Benefit: Retrieve relevant documents, notes and emails faster and quickly generate a report.
6. Draft an urgent email
Given the severity of the safety violations, the inspector asks Copilot to draft an urgent message to the head of H&S and asks Copilot to create a bullet items list with all violations found during the worksite inspection.
Copilot in Outlook
Benefit: Draft emails and schedule meetings for relevant stakeholders with appropriate information and tone for audience.
1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
2Access Business Chat at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
3Copilot agents allow Microsoft 365 Copilot to access your organization-specific apps. In the past, this would have required an API call to get data from a system of record. The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
